Follow all laws and applicable Spring ISD guidelines, including those pertaining to fundraising activities

Provide the Principal and Family and Community Engagement department with a list of the PTO/Booster Club officers at the beginning of each school year and as officers change.

Update the authorized signers on your bank accounts as officers change.

Ensure that your PTO is in good standing as a valid non- profit organizations on a yearly basis

All monies received in the name of the PTO/booster club must be receipted, deposited into the PTO/booster club checking account and accounted for through the financial records.

It is imperative that all monies collected are properly safeguarded

Request a W-9 from all vendors before issuing them a check for work performed on behalf of the PTO/booster club

Give receipts to individuals

Deposit funds daily

Check account balance before making any purchases

Develop a pre-approval process for all expenditures

Ensure your bylaws require two signatures on checks

Ensure at least two persons are present when collecting and/or counting cash

Perform Monthly Reconciliations

• Create a spreadsheet to track all financial transactions; the bookkeeping procedures shall include receipts, deposits, issuance of checks and purchasing

• Review Bank Statement – Share the bank statement with the officers and principal. The President should review the bank statements on a monthly basis.

• Always balance your spreadsheet to the bank statement; you must always be able to reconcile the finances at the close of each month.

Audit

• Perform a financial audit and/or annual accounting each year

• Retain all financial records, including receipt books for a minimum of 5 years.